If your company works internationally and uses translation on multiple occasions a for different types of documents, having a glossary for the translator will be very helpful. It helps them to follow your company brand, voice, and style.
The importance of a term base
Creating the Glossary
Defining the important terms is the first step in creating a glossary. Style guides and previous material can be used to extract the terms needed. While this process was once done manually there are now Language Service Providers that are able to use tools to speed up the process. The tools help identify repeated phrases, nouns, and verbs used routinely throughout your text. These terms are then reviewed by a specialist and cleaned up for a final list of the recommended terms. These terms then need to be approved. These terms are then translated into the target language for the appropriate audience, with the proper meaning so misinterpretation is less likely to occur.
While we would prefer to have this completed up front it could also be completed after your first project, that way it can be utilized going forward on future projects.
Glossaries should Include
Glossary can include more than just terms, too! Some have also included dates, name of the reviewer, context, and definitions. Context is specifically important if definitions are not included. This allows the translator to properly understand how to appropriately use the term through the translation.
Glossaries are not constant, they should be updated with the business as it evolves, as well as when new products are offered, services are modified, new technology is brought in or marketing approaches are updated. Also, if any suggestions are made or questions are asked regarding the glossary, add them into the glossary for future reference.
A glossary becomes a dependable item for future translations and adding additional team members on to the work you need completed down the road.